Job purpose

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports the employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Having a good attitude focusing on the company Culture, Mission, Purpose, and Values

Duties and responsibilities 

Primary phone coverage with positive attitude and demeanor 

BOL and confirmations with new PSG SOP process 

Credit Card and Wex Card receipts and processing 

Review vendor/Subcontractor profiles for 1099 accuracy and obtain applicable W9 information 

Writing Subcontracts for Operations Managers and Project Managers

Ensuring Subcontractors have all of the correct insurance requirements

Maintains accurate, up-to-date, employee phone listing

Assists Finance team with misc duties for your office

Enters all new projects into Foundation and Project HQ for your office

Coordinate cross office events for your office to ensure involvement for all branches of

PSG, OpeN, and AAG

Maintain and purchase supplies for the office

Any misc. task to support the Operations Manager on a daily basis

Any other duties assigned

Qualifications

Three to four years of related work experience, an Associate degree.

Proven accuracy and attention to detail.

Excellent organizational skills.

Strong demonstrated ability to problem-solve in a technical environment and

ability to handle multiple tasks independently and with many interruptions.

Extensive experience with computerized spreadsheet program (s), proven

database experience.

Professional manner with excellent interpersonal skills for customer-oriented

department.

Reliable attendance, punctuality.

Great attitude with steadfast focus on the Company purpose, mission & values

Preferred: Experience with all Foundation Accounting systems.

Working conditions

Very little possibility of safety risks.

Occasional conflicting demands, time pressures, deadlines, or emergencies.

High attention to detail and accuracy.

Regular sustained concentration.

Some physical effort or dexterity.

The work conditions will be in a traditional office environment. Consideration will always be

given to the office layout, lighting, temperature, noise level, ergonomics and equipment. In

addition, the work environment will be focused on Company purpose mission and

values, as well as organizational culture.

Physical requirements

This position may require the following physical requirements: regularly required to stand, sit,

talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and

keyboard. Specific vision abilities required by this job include close vision requirements due to

computer work, and occasionally lifting, carrying, pushing and pulling heavy objects up to 50

pounds.

Direct reports

None